Windows 10: #MSIgnite 2021: Outlook gets new time management features

Brink · Mar 2, 2021

In July last year we mentioned that time is one of the most precious and scarce resources we have, and 9 months later that still seems to hold true with people still struggling to effectively prioritize and organize their time, manage meetings, and find time to focus. Almost 2/3 of information workers have had their typical work routines highly affected, add to that how their personal space has also been disrupted and so makes sense why people are struggling to organize their time.

To help you organize your time and meetings, we are bringing 2 new capabilities to Outlook.

Organize everything your way with the new Outlook calendar board

Busier and more disrupted routines have heightened the need for tracking more items across several different solutions, from tasks to calendar reminders to sticky notes, just to make sure things get done, deadlines are met, and meetings get scheduled.

You need to organize your time and doing so across your work and life can be overwhelming. 71% of information workers (IWs) say they have several personal and home responsibilities they must manage during normal work hours and 66% have had their typical workday highly disrupted.

On average, people use 6 tools to track all the things they need to get done. That is a lot of context switching, back and forth, and maybe even double tracking. Clearly, you live your life beyond the grid of your traditional calendar â Those 30-minute slots are not enough for everything you need to do, track, or achieve.

There must be a better way to manage your most important and urgent things in one place, for you to organize it the way you want, in an easy to use, visual way.

Now you can do that, in a place you know. We have re-imagined the Outlook calendar and added a board view for you to quickly see, organize, and manage your time, task lists, sticky notes, files, links, goals, reminders, and of course â your calendar.

The Outlook calendar view is an ever-expanding visual way to organize, manage, and track all that is important to you, including multiple calendars, tasks, and goals.

By selecting the board view in your calendar from Outlook on the web, you will see a free-form, ever-expanding board that you can customize to keep things at your fingertips.

Select âBoardâ view to see a reimagined take on organization

From there, the possibilities are endless. You can create your own personal board with calendars, goals, files, task lists, sticky notes and manage them in one place.

Create and manage your most important items in the new board view

Board will be available first in Outlook on the web and it will be available soon to customers with a commercial or education license.

Get intelligent scheduling assistance for your meetings

Almost 50% of IWs claim that scheduling a meeting or finding a time to meet that works across people is their biggest meeting pain-point. When you consider that almost 60% of IWs have seen their number of meetings increase, then scheduling becomes that repetitive task no one wants to oversee.

Although all meetings need to be scheduled, not all of them have the same scheduling challenges. We want you to have the right tools to tackle those challenges, whether you decide it is something you can delegate to a service like Scheduler or if you need to be a bit more involved in selecting what time works better.

Sometimes, itâs convenient to delegate scheduling your meetings to an assistant but others, you want to have a little more control on the specific time that is allotted for a meeting. For those times, Outlook can help you choose the right time for you â even if you have a previous commitment.

You can now schedule a meeting in Outlook mobile and indicate a preferred duration and timeframe. Outlook will then suggest times that work for everyone. If Outlook canât find a slot that works for everyone it will suggest times where your attendees are free, and you may be able to move or skip another event to accommodate. If you decide to schedule the meeting over another commitment, Outlook will then assist you with rescheduling your conflict!

Outlook can suggest times that work for everyone or help you reschedule a previous commitment

Suggested times will be available by the end of March in Outlook for iOS and Android for all commercial and education licenses.

We encourage you to try all the new capabilities in todayâs article when they become available to you in Outlook. If you want to learn more about these capabilities, please watch our Spring Ignite 2021 session for Time Management, and if you want to see the latest update about Microsoft Bookings you can watch the Bookings Ignite session.

We hope these capabilities will make it easier to organize your time and schedule your meetings. As always, we love to read your feedback so please let us know your thoughts in our UserVoice channel or contact us through https://aka.ms/MakeSchedulingEasy.

Thank you,

Gabriel.
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Source: https://techcommunity.microsoft.com/...e/ba-p/2164356

:)

tfwul · Mar 3, 2021

Outlook on Android - contacts

No. Also I followed the steps on Manage suggested recipients in the To, Cc, and Bcc boxes with Auto-Complete

https://support.microsoft.com/en-us/...7-66b037bce23e

cleared this list (Empty Auto-Complete List.)
disabled the option ("Use Autocomplete list..") and again cleared the list
relaunched Outlook in between
still those very old email addresses show up.

I give up.

Many thanks for trying to help.

Brink · Mar 3, 2021

New AI features in Outlook on the web

You’ve heard Office has been adding intelligent technology across the suite to help you stay ahead of threats and keep you in the flow of work. We’ve also been working in Outlook to deliver intelligence that will help you stay organized and get things done.

In the next few weeks you’ll see new intelligent features across email and calendar that will help you save time. With these, you will be able to see relevant information you might need to prepare for a meeting directly in the meeting invite, create a meeting faster by clicking on a suggested reply in your conversation, or receive suggestions on where to meet.

All these are possible thanks to the new framework that powers the new Outlook on the web which we recently announced. Let’s dive into the new features.

Meeting Insights – We’ve all been there. You arrive at a meeting without the context you need to effectively participate in the discussion. Worry not, Outlook is here to help! Using the power of the Microsoft Graph, Outlook will recommend you relevant information so you can prepare for your meeting. But wait, there is more! Once your meeting is done, we’ll also help you organize and find information about past meetings. The information includes files that have been shared with you in email, public files on SharePoint or OneDrive, emails you’ve had on the meeting topic, content shared during the meeting, meeting notes, and post-meeting content. The information is uniquely tailored, so people who are in the same meeting will not necessarily see the same recommendations. To learn more, read this support article.

To see Meeting Insights – Open the meeting event in your calendar and scroll down

Suggested reply with a meeting – You already know suggested replies, which shows you 3 options at the bottom of a conversation which you can click to start a new message and add that text when Outlook detects a response that can be addressed with a short response. We are taking that a step further. Now, when Outlook detects there is an intent to meet between the people in the conversation, one of the suggested options will be “Schedule a meeting”. Click that and the meeting form will appear with pre-populated information so you can get those meetings in the books faster without breaking your email flow. To learn more, read this support article.

Schedule meetings faster without breaking your email flow

Smart time suggestions – When you want to schedule a meeting, there are several methods you can use. You could send emails back and forth (we really hope you are not doing that anymore), or you could use FindTime and let your attendees vote on the best time, or you could use the well-known Scheduling assistant and look for a time that works for everyone. Wouldn’t it be great if Outlook suggested you a time and day when everyone could meet? Yes, we thought so too. When you are trying to schedule a meeting, Outlook will suggest days and times when attendees are free to meet. No more looking through free/busy schedules.

Outlook will provide day and time options when everyone is available

Suggested locations – Find a place to meet faster by allowing Outlook to suggest one. Next time you create a meeting click on the location bar to see our suggestions, doesn’t matter if you are looking for a conference room at work or a public place, these suggestions are tailored to you. You can also see details about these locations like address, business hours, and contact information.

See available rooms and public places for your meetings

We aim to bring you features that will make a difference, so some of these features will show up only in Outlook on the web while we gather data on them and evaluate whether to bring them to other Outlook endpoints.

We hope these features help you save time and get things done faster. When you try them, we would love to get your feedback. Please, let us know what you think in our UserVoice channel, we hope to hear from you!

Thanks!

Gabriel Valdez.
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Source: Save time with intelligence that works for you in Outlook on the web - Microsoft Tech Community - 386950

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Brink · Mar 3, 2021

New AI features in Outlook on the web Office

You’ve heard Office has been adding intelligent technology across the suite to help you stay ahead of threats and keep you in the flow of work. We’ve also been working in Outlook to deliver intelligence that will help you stay organized and get things done.

In the next few weeks you’ll see new intelligent features across email and calendar that will help you save time. With these, you will be able to see relevant information you might need to prepare for a meeting directly in the meeting invite, create a meeting faster by clicking on a suggested reply in your conversation, or receive suggestions on where to meet.

All these are possible thanks to the new framework that powers the new Outlook on the web which we recently announced. Let’s dive into the new features.

Meeting Insights – We’ve all been there. You arrive at a meeting without the context you need to effectively participate in the discussion. Worry not, Outlook is here to help! Using the power of the Microsoft Graph, Outlook will recommend you relevant information so you can prepare for your meeting. But wait, there is more! Once your meeting is done, we’ll also help you organize and find information about past meetings. The information includes files that have been shared with you in email, public files on SharePoint or OneDrive, emails you’ve had on the meeting topic, content shared during the meeting, meeting notes, and post-meeting content. The information is uniquely tailored, so people who are in the same meeting will not necessarily see the same recommendations. To learn more, read this support article.

To see Meeting Insights – Open the meeting event in your calendar and scroll down

Suggested reply with a meeting – You already know suggested replies, which shows you 3 options at the bottom of a conversation which you can click to start a new message and add that text when Outlook detects a response that can be addressed with a short response. We are taking that a step further. Now, when Outlook detects there is an intent to meet between the people in the conversation, one of the suggested options will be “Schedule a meeting”. Click that and the meeting form will appear with pre-populated information so you can get those meetings in the books faster without breaking your email flow. To learn more, read this support article.

Schedule meetings faster without breaking your email flow

Smart time suggestions – When you want to schedule a meeting, there are several methods you can use. You could send emails back and forth (we really hope you are not doing that anymore), or you could use FindTime and let your attendees vote on the best time, or you could use the well-known Scheduling assistant and look for a time that works for everyone. Wouldn’t it be great if Outlook suggested you a time and day when everyone could meet? Yes, we thought so too. When you are trying to schedule a meeting, Outlook will suggest days and times when attendees are free to meet. No more looking through free/busy schedules.

Outlook will provide day and time options when everyone is available

Suggested locations – Find a place to meet faster by allowing Outlook to suggest one. Next time you create a meeting click on the location bar to see our suggestions, doesn’t matter if you are looking for a conference room at work or a public place, these suggestions are tailored to you. You can also see details about these locations like address, business hours, and contact information.

See available rooms and public places for your meetings

We aim to bring you features that will make a difference, so some of these features will show up only in Outlook on the web while we gather data on them and evaluate whether to bring them to other Outlook endpoints.

We hope these features help you save time and get things done faster. When you try them, we would love to get your feedback. Please, let us know what you think in our UserVoice channel, we hope to hear from you!

Thanks!

Gabriel Valdez.
Click to expand...

Source: Save time with intelligence that works for you in Outlook on the web - Microsoft Tech Community - 386950

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Windows 10: #MSIgnite 2021: Outlook gets new time management features

#MSIgnite 2021: Outlook gets new time management features

#MSIgnite 2021: Outlook gets new time management features

#MSIgnite 2021: Outlook gets new time management features

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