Windows 10: How can I use co-pilot features with a shared calendar meetings?

Kyle Hoistion1 · Mar 14, 2025 at 11:02 AM

I have an employee and part of her position is to facilitate meetings with multiple providers. Many of the individuals are on Teams and she wants to be able to use the record and transcribe option. The meetings are scheduled from a shared mailbox, to allow others to manage the invites and emails as needed. The employee added herself as a co-organizer for the meetings. The problem is the Copilot option to record and transcribe are not working for Stephanie. She also needs to make sure the Attendance report works. Does the shared inbox need a license for co-pilot

:)

Brink · Mar 14, 2025 at 11:53 AM

Preview how Outlook for Windows is updating Shared Calendars

Microsoft is continuing to invest in Outlook for Windows calendar capabilities to assist customers in managing their time and connecting with people who help them achieve more. We are introducing an opportunity for Office 365 customers to preview new shared calendar capabilities aimed at improving the speed and reliability of how they sync.

We are excited to bring you these changes and are eager to get your feedback before we update the default shared calendar experience. If you are a delegate on someone else’s calendar, if you manage a shared calendar for a conference room, we want your feedback!

Watch this short instructional video to learn how to opt in, learn about the updates we are rolling out and what you need to know.

Faster & more reliable sync

We’re improving how we synchronize changes you make on a shared calendar to the calendar owner and to everyone else who views that calendar.

For example, if you’re a delegate for your manager’s calendar, you can be confident that the shared calendar meetings and appointments you see in your Outlook calendar matches what your manager sees on their calendar.

You can also be confident that new meetings or updated meetings will make it into your manager’s calendar before any other attendees receive the meeting invitations. In the past, changes could take a long time to reach the manager’s calendar, and sometimes the manager’s and attendees’ calendars would get out of sync. Now, the meeting request is sent to attendees’ mailboxes after the meeting reaches your manager’s calendar, so everyone has the same meeting details. Moreover, you’ll notice viewing and editing shared calendar events is as fast as managing your own calendar!

Additional changes

There are some changes you’ll notice in the preview of the updated shared calendar experience since it’s somewhat different from your previous Outlook calendar experience.

When you are the organizer of a meeting in a shared calendar – for example, on behalf of your manager:

You will be able to extend or end a recurring series, and it won’t impact the exceptions for that meeting that occurred in the past.

Outlook will automatically send updates to only those attendees you changed on a meeting list.

If you are drafting a meeting, it will not auto-save it to your Drafts folder, use the Save button or Ctrl-S instead. It will save as a draft meeting in your manager’s shared calendar.

If you’re an event or meeting attendee or a recipient of a shared calendar event:

When you choose “Do Not Send a Response,” Outlook does not send a response in an email, but the organizer and other attendees in Office 365 will see your response in the Tracking status.

When forwarding a meeting to a new attendee with attachments, you can’t attach additional files. The new attendees will be able to view all existing attachments when they receive the forwarded meeting

We appreciate hearing about what you think of the updated experience so please opt-in to try it out and then use shared calendars as you do today.

Opt-in to try it out

After opting in, you’ll see (preview) appended to the calendar name for each shared calendar and know that the improvements are enabled in your .

It’s important to note that opting into this preview does not impact your experience with your core calendar and

How do I send feedback?

We would like to hear your feedback about your experience using the updated shared calendar. Please send us your.

By trying it out and sharing your feedback, you’re helping us learn more about how these updates can improve Outlook – thank you! learn more here: aka.ms/calendarsharing.
Click to expand...

Source: https://techcommunity.microsoft.com/...rs/ba-p/737350

Brink · Mar 14, 2025 at 11:53 AM

Preview how Outlook for Windows is updating Shared Calendars

Microsoft is continuing to invest in Outlook for Windows calendar capabilities to assist customers in managing their time and connecting with people who help them achieve more. We are introducing an opportunity for Office 365 customers to preview new shared calendar capabilities aimed at improving the speed and reliability of how they sync.

We are excited to bring you these changes and are eager to get your feedback before we update the default shared calendar experience. If you are a delegate on someone else’s calendar, if you manage a shared calendar for a conference room, we want your feedback!

Watch this short instructional video to learn how to opt in, learn about the updates we are rolling out and what you need to know.

Faster & more reliable sync

We’re improving how we synchronize changes you make on a shared calendar to the calendar owner and to everyone else who views that calendar.

For example, if you’re a delegate for your manager’s calendar, you can be confident that the shared calendar meetings and appointments you see in your Outlook calendar matches what your manager sees on their calendar.

You can also be confident that new meetings or updated meetings will make it into your manager’s calendar before any other attendees receive the meeting invitations. In the past, changes could take a long time to reach the manager’s calendar, and sometimes the manager’s and attendees’ calendars would get out of sync. Now, the meeting request is sent to attendees’ mailboxes after the meeting reaches your manager’s calendar, so everyone has the same meeting details. Moreover, you’ll notice viewing and editing shared calendar events is as fast as managing your own calendar!

Additional changes

There are some changes you’ll notice in the preview of the updated shared calendar experience since it’s somewhat different from your previous Outlook calendar experience.

When you are the organizer of a meeting in a shared calendar – for example, on behalf of your manager:

You will be able to extend or end a recurring series, and it won’t impact the exceptions for that meeting that occurred in the past.

Outlook will automatically send updates to only those attendees you changed on a meeting list.

If you are drafting a meeting, it will not auto-save it to your Drafts folder, use the Save button or Ctrl-S instead. It will save as a draft meeting in your manager’s shared calendar.

If you’re an event or meeting attendee or a recipient of a shared calendar event:

When you choose “Do Not Send a Response,” Outlook does not send a response in an email, but the organizer and other attendees in Office 365 will see your response in the Tracking status.

When forwarding a meeting to a new attendee with attachments, you can’t attach additional files. The new attendees will be able to view all existing attachments when they receive the forwarded meeting

We appreciate hearing about what you think of the updated experience so please opt-in to try it out and then use shared calendars as you do today.

Opt-in to try it out

After opting in, you’ll see (preview) appended to the calendar name for each shared calendar and know that the improvements are enabled in your .

It’s important to note that opting into this preview does not impact your experience with your core calendar and

How do I send feedback?

We would like to hear your feedback about your experience using the updated shared calendar. Please send us your.

By trying it out and sharing your feedback, you’re helping us learn more about how these updates can improve Outlook – thank you! learn more here: aka.ms/calendarsharing.
Click to expand...

Source: https://techcommunity.microsoft.com/...rs/ba-p/737350

Brink · Mar 14, 2025 at 11:53 AM

New 'Propose a new meeting time' feature in Google Calendar

Rescheduling in Google Calendar just got easier. We’re introducing a new feature that enables more efficient meeting scheduling. Now, each guest invited to a meeting can propose a new time and the organizer can easily review and accept time proposals. This allows for richer communication between attendees, reduces time spent on meeting practicalities, and makes meetings more productive with key stakeholders in attendance.

When a user is invited to a Calendar event, they can respond “Yes,” “No,” Maybe,” and now, “Propose a new time.” If calendar access permissions have been granted, guests can see the other attendees' availability side by side, so they can suggest a time that works for everyone.

Guests can then send their time proposal along with an optional message to the organizer, who can accept the proposed time with just one click.

This functionality works across domains and with Microsoft Exchange. Guests can send proposals to organizers using Exchange, and organizers can receive proposals from guests using Exchange. Available on the web now, this is coming to mobile on August 13th, so your users can act while on the go.

For more information, check out the Help Center.

Launch Details

Release track:
Launching to Rapid Release, with Scheduled Release coming on August 13th

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI
Click to expand...

Source: G Suite Updates Blog: Propose a new meeting time in Google Calendar

Windows 10: How can I use co-pilot features with a shared calendar meetings?

How can I use co-pilot features with a shared calendar meetings?

How can I use co-pilot features with a shared calendar meetings?

How can I use co-pilot features with a shared calendar meetings?

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